Description
Accounting Operations Specialist - Remote (Atlanta preferred)
Mackinnon Bruce International is supporting a global industrial manufacturing client in the search for an Accounting Operations Specialist.
Our client is a well-established international manufacturer serving industrial and municipal markets across North America and globally. This role is critical in supporting financial accuracy and cash flow across engineered, long sales cycle projects.
This is a highly visible position blending full-cycle accounting, purchase order administration, project billing, and order-to-invoice execution in a dynamic, project-driven environment.
The Role
Accounting (AR/AP & Reporting)
- Manage full-cycle AR/AP including vendor bills, three-way match, PO creation, cash application, credit memos, and collections cadence
- Maintain bank feeds, perform monthly reconciliations, and manage accruals and deferrals in QuickBooks Online
- Prepare monthly P&L, Balance Sheet, Cash Flow, and gross margin reporting
- Reconcile AR aging, AP aging, order intake, and invoiced sales with variance analysis
- Partner with external CPA on annual audit and federal/state tax requirements
Order Management & Progress Billing
- Act as Purchase Order administrator, verifying pricing, terms, freight, milestones, and documentation
- Issue POs to production and vendors accurately and efficiently
- Track backlog, shipping documentation, customs summaries, and milestone billing schedules
- Ensure timely and accurate invoicing aligned to project progress to support strong cash flow
Process & Communication
- Develop and maintain SOPs, templates, and internal controls
- Identify practical, low-cost process improvements
- Coordinate professionally with internal and external stakeholders across North America, South America, and Europe
What We’re Looking For
- 5+ years of AR/AP and month-end close experience within manufacturing, engineered-to-order, or project-based environments
- Experience supporting long sales cycle or capital equipment businesses strongly preferred
- Hands-on expertise with QuickBooks Online
- Advanced Excel skills
- Experience with progress billing, milestone schedules, and project cash flow tracking
- Strong written and verbal communication skills with exceptional attention to detail
- Self-starter who thrives in a small-team, high-ownership environment
Preferred (Not Required)
- QBO certification
- Lean / Continuous Improvement exposure
- Experience with Microsoft Dynamics F&O
- Spanish bilingual capability
Compensation & Benefits
- $70,000 – $80,000 OTE (based on experience)
- 100% employee health premium covered
- 401(k) with company match after one year
- Fully remote position (Atlanta-based candidates preferred)
If you are looking for a role that combines accounting ownership with operational impact in a global industrial business, we would welcome a confidential conversation.
